Summer School 2016: FAQ
This overview of frequently asked questions aims to provide you with detailed information on the application and admission process. Please feel free to raise any additional question or clarification by sending us an eMail to firstname.lastname@example.org
1) How much is the participation fee?
The participation fee is 299,00€. Our staff is working voluntary to organize the school to maintain a student-friendly price while offering a program that can compete with leading seasonal schools programs for political sciences students. Therefore the paid amount will be spent directly on the program: venue, lecturers, workshop conductors, materials, etc. Next to this shared costs, it also includes individual costs for trips, social events and the welcome and farewell dinner.
2) Who is eligible to apply?
The majority of students are in the advanced undergraduate and master’s level alongside with young professional and early PhD candidates from universities all over the world. Participants usually already have a strong interest in the respective topic or contemplate to seek it as their academic and/or professional specialization afterwards. Based on our experience, participants were able to use our program to get clarity on their future career by finding a branch for future studies, a platform for publications or getting active in IAPSS itself. The possibilities are vast and individuality is a high value in our programs.
3) Is the program too academically challenging for me?
Don’t underestimate yourself. Even a PhD candidate on geopolitics has maybe never dealt with energy security, while you may already be an expert in the field as an advanced undergraduate. The selection process will be highly competitive. Our selection committee will take care of an adequate academic, regional and gender balance. And by the way: We will not be just sitting in a class room, but we will also explore Kiev!
4) You are still not convinced?
Well, the IAPSS Summer School does not only offer a fantastic program in the stunning environment of Ukraine. Participants have the chance to develop a publication (individually or jointly) from their working group. Furthermore, participants will be invited to contribute to the founding of a new blog on the post-socialist space and can become the first authors. Another long-term opportunity is the creation of an IAPSS Student Research Committee on Ukraine, which is also open to other IAPSS members. These committees are joint working groups and gather people with the same research interests from all over the world.
5) Do I need to take part in a so-called working group?
Yes, it’s obligatory. Don’t be scared! The aim of the working group is to gather people with the same interests. The coordinators on-site will help you to find a project idea, which you can follow throughout the week. Our coordinators, lecturer and workshops conductors as well as our contacts to local civil society actors and institutions will provide you with guidance. The working groups are also an opportunity to experience an entirely new field.
6) What are the language requirements?
The program is entirely conducted in English. Student whose mother tongue is not English do not need to submit an evidence of English language, but we count on your self-evaluation. A well-written motivational letter is already a good indicator to assess someone’s language skills. Our program has a limited amount of spots to offer highly interactive sessions with in-depth and fruitful discussions. Participants are requested to ‘participate’ actively in the sessions and should be able to communicate sufficiently in English. If you have any official certificates or scores, feel free to mark them in your CV in the application process and/or upload them for us.
7) Is there an application fee?
No, IAPSS does not charge an application fee.
8) Is accommodation provided?
No because the past has shown that different participants have different needs and budgets. You could think about more social accommodation options such as Airbnb or couchsurfing.
1) How long will it take until I know if I have been accepted to the program?
We will review complete applications shortly after the deadline has expired. We will then notify you afterwards whether the application was successful or not.
2) How will I be notified about the outcome of my application?
We will notify you via eMail as soon as a decision is reached. Please make sure that you are regularly checking your eMails in this period. There might be a small amount of people who will be placed on a waiting list and will be notified respectively with further information on this procedure.
3) I would like to travel and explore the city instead of attending lectures. Is this possible?
We will not coerce anyone to stay in the seminar rooms, if the person does not wish so. However, you will be investing time and money in this school, and attending the seminars is an integral part of that experience. Based on admission, we will send you a link to a Facebook group, where you can get in contact with your fellow participants. If you want to travel around and explore, we recommend doing this before or after the school – use the Facebook group to find travel mates. This always works out! Please note that the program does also include cultural and social events, so we will not sit in the seminar room all the time.
1) Do I need a visa to take part in the IAPSS Summer School?
To check whether or not you need a visa to Ukraine, please check with the Ukrainian representation in your country.
2) Do I get a visa invitation letter?
An individualized visa invitation letter will be issued by IAPSS after successful payment via the IAPSS Webstore. Students who require a visa are requested to pay the participation fee as soon as possible after admission to ensure a convenient visa process.
1) When do I have to pay the participation fee?
It is recommended to pay the participation fee as soon as possible to guarantee your place in the program. The usual time frame is five days after admission. However, you can also request to postpone the payment, if necessary. Please contact email@example.com with a reasoning in case you want to make a request.
2) Can I pay with credit card?
Yes. We highly recommend using this payment method as it is quicker and more secure than other methods. All major credit cards are accepted. Other payment methods include PayPal, Sofortüberweisung, iDeal, etc. – choose the most appropriate for you. Please note that an insignificant fee between 0,5%-3% is automatically charged for transaction fees by the provider of the respective payment method.
3) Is it possible to pay in instalments?
If you are unable to transfer the full amount, it is possible to pay in two instalments in order to secure your place in the program. Please use the category in the IAPSS Webstore before proceeding with your payment. The second instalment is due four weeks after the first instalment, which will be monitored by us.
4) What should I do if my credit card gets rejected?
Please contact us on firstname.lastname@example.org with a detailed description of the problem in order to identify any technical problem in your system before advising you to contact your credit institute.
5) I come from a country where PayPal is not available, and I don’t have a credit card. How can I still pay for my ticket?
Please note that we also accept selected Visa and MasterCard debit cards. In case you do not possess of either, please contact us at email@example.com for alternative payment methods (e.g. wire transfer or WesternUnion).
6) Does IAPSS offer any financial help or scholarships for admitted students?
IAPSS is a voluntarily student-run organization. Unfortunately, we are not able to offer any financial assistance or specific discounts. Please check funding options already after submitting your application with the international office of your home university.
7) Can IAPSS provide me with accommodation?
No, unfortunately not. However, we encourage you to check airbnb or couchsurfing for a more authentic experience.
8) Can I cancel my ticket and get it refunded?
If, for any reason, you cannot attend the Convention, restitution of your participation fee (or a part of it) is conditional and subject to deadlines.
(a) If you cancel your participation until , May 31st, 2016, IAPSS will refund 50% of the already paid fee. If you cancel your participation after this date you will only be refunded upon individual case decision.
(b) In case of a rejected visa application, reimbursement of your ticket will be decided upon on a case-by-case basis. The responsibility for fees and timely application for a visa remains with the participant, and IAPSS is not liable for any fees incurred by the participant due to a rejected visa application. The past experience has shown that with our support, visa application is nearly always successful, if participant start their application as early as possible.
After the program
1) What documents will I receive upon my successful completion of the program?
Participants will receive a printed formal certificate with a seal as well as a certificate supplement, which states the achievements and details of the participants.
2) When will I received the certificate?
The certificates will be awarded after the final group presentation, which is the final assessment of the school and marks its end. Certificates will be made electronically available on request.
3) Do I get ECTS credits?
If you want to have the IAPSS Summer School on the transcript of your home university, we recommend you to get in contact with your academic advisor to discuss the opportunity to do so. The organizational committee will provide you with any necessary information or document to support this process. The program will equal 75-80 hours of work including attendance of seminars, workshops and trips; preparatory readings and participation in a working group with a final group examination. This workload equals 2-4 ECTS credits depending on the regulations of your home university and the level of your studies. Experience from the past schools has shown that student normally get 3-3.5 ECTS credits on their account.
4) Will I be able to access course materials after the program?
Yes, our eLearning facility will be permanently available after the program.