Call for Applications | Head of IAPSS Convention

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Call for Applications | Head of IAPSS Convention

Deadline for application submissions: 18 November 2017 (23:59 CET)

Call for Applications
for the position of the

Head of IAPSS Convention

for the legislative term of 2017/2018

The IAPSS Executive Committee is hereby launching a Call for Candidates for the position of the Head of IAPSS Convention in the Executive Committee in the 2017-2018 Association year.

Do you want to be part of the Executive Committee, thus having a chance to shape the Association’s future on virtually a daily basis? Would you like to be the main IAPSS representative in charge of one of the largest conferences for students and junior researchers in Political Science and related disciplines? It is a substantial responsibility with high workload, but a most rewarding experience for many different career paths. We look forward to your candidatures!

Application Procedure & Requirements

Deadline for Applications: Saturday, 18 November 2017, 23:59 CET

Required Documentation for Application:

(1) A resume including reference to a) your studies, b) your academic and/or professional experiences relevant for the applied position, c) your overall academic experiences, d) your language skills, e) your personal data, and f) personal references (optional).

(2) A cover letter of 1-2 pages stating a) your personal motivation for applying for the position, b) a detailed description of at least two experiences relevant for the applied position, c) the integration of the applied position into your daily life, d) your previous experiences within IAPSS (if applicable).

(*) All documents should be sent as .pdf files to before the deadline.

Duration of the mandate: December 1, 2017 (scheduled) – May 31, 2018.[1]


(1) Applications submitted later than 18 November 2017, 23:59 CET, and incomplete applications will not be considered.

(2) For the position, it is beneficial if candidates have (i) experience with event management, (ii) advanced coordination and management skills, and (iii) understanding of the major features of an academic conference and (iv) understanding of the functioning of promotional networks.

(3) All positions are, as all positions within IAPSS, voluntary and unpaid, and executed on the basis of a signed volunteering agreement. The expected workload is around 20 hours per week. In addition, valid IAPSS membership is a necessary condition for occupying the position during the whole duration of the mandate.


  • Coordination and supervision of the IAPSS Convention[2] incl. the set up-of the logistical framework, the academic program and the financial administration and the respective realization of the Convention, in collaboration with all concerned members of the IAPSS ExCom (Treasurer, Secretary-General, Head of IAPSS World Congress, Head of the Academic Department, Head of PR/International Cooperation, President)
  • (in detail I) Coordination and supervision of the logistical set-up of the Convention incl. the selection of and negotiation with host institutions, the arrangement of all venues, the travel and accommodation arrangements for speakers and the IAPSS team, the catering, transportation, technical facilities and equipment, social and cultural events and on-site volunteers
  • (in detail II) Coordination and supervision of the set-up of the academic program of the Convention incl. the academic conceptualization of the Convention, the scheduling process, the coordination of and assistance to all speakers, student panels and their administration, special and events co-hosted by partners of IAPSS
  • (in detail III) Coordination of the budgeting process for the Convention and the continuous financial administration of all income and expenses, the coordination of the provision of potential travel grants to student panelists, in collaboration with the IAPSS Treasurer and the IAPSS President, and the IAPSS Academic Department in case of the travel grants
  • Task and portfolio related coordination and supervision of all departmental IAPSS Coordinators, incl. the Convention Administration Coordinator, the Convention Promotion and Fundraising Coordinator, the Convention Logistics Coordinator and the Convention Speakers Coordinator
  • Publication of Call for Papers / Call for Registrations for the Convention to internal bodies and IAPSS members, external partners and the general targeted audience, in collaboration with the Head of PR/International Cooperation and related Coordinators
  • Coordination and supervision of the promotion for the Convention incl. all IAPSS social media devices, the IAPSS website, newsletters, promotional publications, advertisement at external publications and with external partners and institutions, in collaboration with the Head of PR/International Cooperation
  • Evaluation of the Convention (incl. event surveys, data assessments) and related reporting to ExCom and SupCom

Shortlisted candidates will be invited for a Skype interview. The installment is scheduled to take place on December 1.

Please do not hesitate to contact us in case of further questions or inquiries.

The IAPSS Executive Committee

International Association for Political Science Students (IAPSS)
Postbox 9108 | 6500HK Nijmegen | The Netherlands | |

[1] There is a possibility to re-apply for the position for the regular term of 2018-2019. The General Assembly elects the members of the ExCom for the regular term from among the candidates.

[2] The destination for the IAPSS Convention 2018 will be determined by the ExCom in December 2017. The views of the Head of IAPSS Convention will be taken into account in the decision-making process.

Executive Committee
The Executive Committee is the executive body of the association. It consists of the President, Secretary-General, Treasurer, Head of the Academic Department, Head of the Events Department, Head of World Congress, Head of Convention and Head of the International Cooperation & Public Relations Department. Members are normally elected to this body at the General Assembly, taking place in April each year.

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